Privacy policy

1. Introduction

This website is operated by School and Public Health Nurses Association (SAPHNA). SAPHNA is committed to protecting the privacy of your personal information whilst striving to provide the very best user experience. We want our website to be safe and enjoyable for everyone. Under the Data Protection Act 1998 and related laws, we have a legal duty to protect the personal information we collect from you.

If you have any concerns, questions or comments about this privacy policy or the website you can contact us using the contact details in Section 12 of this policy.

2. The types of personal information we collect and how we collect it

Information you provide upon registration

In order to make use of certain services provided through the website such as the forums and email newsletters, you will need to register an account with us. When you do so, you will provide us with information about yourself. We will only use your information in accordance with your instructions and as set out in this privacy policy.

Information you provide upon ordering a membership from us

If you order a membership from us, you will need to provide certain personal details so that the order can be fulfilled.

Most of the personal information we process is provided to us directly by you for one of the following reasons:

Inform our membership register and adhere to our membership commitments
Ensure smooth membership payments and adhere to financial governance requirements
Through website user statistics, gain oversight and enable analysis of workforce, practice trends, good practice and gaps in the service
inform our strategy and organisational planning
Support our political drivers, campaigning and advocacy

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting info@saphna.co
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(e) We need it to perform a public task.
(f) We have a legitimate interest.

Demographic and other data

This website uses cookies, web analytics and web logs to collect information about your use of our site, information about your computer such as your computer’s IP address and browser type, demographic data and, if you arrived at our site via a link from a third party site, the URL of the linking page. If you have registered an account with us, it may also collect your name and email address.

Email communications

We use web beacons in our emails to track the success of our marketing campaigns. If you open an email from us, we can see which of the pages of our website you visited. Our web beacons don’t store any information on your computer but, by communicating with our cookies on your computer, they can tell us when you have opened an email from us. We may keep track of the emails that we send you. We also keep a record of what communications you have selected to receive or not to receive. If you would like to opt out of receiving such emails, please click the “unsubscribe” link in the email and follow the instructions.

3. How we use the information that we collect

We own the information we collect through this website. We will use it, as applicable, to:

provide you with services or information that you have requested or products or services that you have ordered, such as magazine subscriptions.
contact you regarding your registered account with us.
confirm or fulfill an order you have submitted.
monitor or improve the performance of this website.
monitor compliance with our terms and conditions of use of this website, enforce our rights and protect the safety of others including investigating and if necessary removing any content about which we receive a complaint.
send you promotional emails of special offers on our behalf or on behalf of our group companies and marketing partners. If you do not want to receive this marketing information you can notify us of this as part of the registration process. You can stop receiving this information at any time by following the unsubscribe instructions on the correspondence you receive.
for any purpose if we are required to do so by any law or other regulatory or government authority.
Inform our membership register and adhere to our membership commitments.
Ensure financial governance.
Inform our strategy and organisational planning.
Support our political drivers, campaigning and advocacy.
Customer financial information, employee data or website user stats membership register.
Analysis to inform demographics, workforce, geographical spread, gaps in service, trends, members needs and orgnaisational planning.

Please note that if you upload or post any information to a public part of the Website, we may use it in accordance with our terms and conditions of use and it may be viewed and used by others. SAPHNA accepts no responsibility for this.

By providing us with your personal information, you consent to us: (a) processing your information as set out in this privacy policy and in any other manner you expressly consent to; (b) processing your sensitive personal data.

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal data in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

4. Who we may share your personal information with

Third-party ad serving and audience and traffic measurement services

We may use a third-party network advertiser to serve the advertisements on this website or we may use an audience or traffic measurement service to analyse the traffic on this website. Network advertisers are third parties that display advertisements based on your visits to this website and other websites you have visited. Third-party ad serving enables us to target advertisements to you for products or websites you might be interested in. Audience and traffic measurement services allow us to collect anonymous traffic and behavioural information from the website by monitoring anonymous visitor activity. This website’s advertisers, sponsors and/or traffic measurement services may themselves set and access their own cookies on your computer if you choose to have your cookies enabled in your browser.

5. Maintenance and storage of information

Your information is collected and stored on servers which are owned and maintained by or on behalf of SAPHNA and its group companies. We may keep your information for a reasonable period for the purposes set out in this privacy policy.

6. Links to other websites

This website contains links to a wide variety of other websites and we display advertisements from third parties on our website. We may monetise some of these links through the use of third party affiliate programmes. We are not responsible for the content or privacy policies of these websites or for third party advertisers, even if they use the website’s logo as part of a co-branding agreement, nor for the way in which information about their users is treated. Before submitting any personal information to such websites, you should check their privacy policy.

7. Security

In accordance with our requirements under the Data Protection Act 1998, we will adopt appropriate security procedures to help prevent unauthorised access to your information. Neither SAPHNA nor any of its group companies shall be liable for any attempt to hack or crack or otherwise gain access to any part of this website including any of your information.

8. A note for parents concerning privacy

This website is a general audience website. On the website, we do not currently knowingly collect any personal information from children under the age of sixteen. If, in the future, we collect personally identifiable information from children on the Website, we will do so in compliance with all relevant laws and regulations including, without limitation, obtaining parental consent where necessary. The Internet offers children wonderful educational and entertainment resources. Your guidance and involvement are essential to help ensure that children have a safe and rewarding online experience. We encourage you to visit www.google.co.uk/goodtoknow/familysafety and the GetNetWise website to learn more about parental control tools.

9. Policy changes

By using this website you agree to the terms of this privacy policy and our terms of use. We may amend this privacy policy and the terms of use from time to time. If we do so, we will post an updated version on this website. You will be bound by the new terms upon your continued use of this website.

10. Questions about this website and the information we hold about you

If you have any general questions about this website or the information we have collected about you and how we use it, you can contact SAPHNA at PINFOLD HOUSE, 10 PINFOLD RISE, ABERFORD, LEEDS LS25 3EN. Phone Number:07793000950

11. How to complain

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Helpline number: 0303 123 1113

12. Questions

If you have any questions about your information including what we hold and how it is used, you can contact us. You are entitled to ask for a copy of the information we hold about you and to have any inaccuracies in your information corrected.